Wright State University Archives Center Project

1. To which Review Panel are you submitting this project?
Quality of Life
2. What is the title of this project?
Wright State University Archives Center Project
3. Please provide a short, non-technical description of the project, no more than 2-4 sentences.
The Archives Center Modernization project provides for the renovation of 30,000 square feet of space located at 2455 Presidential Drive and the relocation of the Special Collections and Archives to this location. The new space offers appropriate environmental conditions for our priceless historic collections. Environmental controls will include precise regulation of temperature, humidity, light, air quality and appropriate fire protection and suppression. It will provide the space to house over 16,000 linear feet of collections and over 20,000 books and journals.
Requester and Recipient
4. Name of organization making this request
Wright State University
5. Address
3640 Colonel Glenn Hwy
6. City
Fairborn
7. State
Ohio
8. Zip Code
45435
9. County
Greene
10. Name of recipient organization
Wright State University
11. Address
3640 Colonel Glenn Hwy
12. City
Fairborn
13. State
Ohio
14. Zip Code
45435
15. County
Greene
16. Which category best describes the type of organization that is the recipient for project funding?
Non-profit
Contact Information
17. Name
Dawne Dewey
18. Title
Head, Special Collections & Archives
19. Organization
Wright State University Libraries, Special Collections & Archives
20. Address
3640 Colonel Glenn Hwy
21. City
Fairborn
22. State
Ohio
23. Zip Code
45435
24. County
Greene
25. Phone
(937) 775-2011
26. Email
dawne.dewey@wright.edu
27. Are there other individuals who should receive notices or information related to this project during the review process? If so, please provide name(s), title(s), and email(s). If not, leave blank.
Bob Hickey, AVP, Public Affairs, robert.hickey@wright.edu
Sheila Shellabarger, Dean, University Libraries, sheila.shellabarger@wright.edu
Rebecca Cole, VP, University Advancement, rebecca.cole@wright.edu
Project Information
28. City
Fairborn
29. County
Greene
30. Congressional district
Ohio 10th
Funding Request and Budget Information
31. What is the dollar amount of funding you are seeking in the next year?
$2,200,000.00
32. What is the total project cost?
$8,200,000.00
33. Please list sources, amounts, and status of other funds that this project has previously received or is likely to receive in the future.
To date, $422,915 has been contributed by multiple donors. On October 4, 2017 national campaign co-chairs Amanda Wright Lane and David McCullough launched Discover Your Story, the Archives fundraising campaign, slated to raise an additional $6 million in private gifts. The project is in active fundraising mode meaning conversations are being held with prospective donors, proposals are being submitted for state/federal funding, and foundation proposals are being advanced for local and national foundation consideration. Private foundation and individual sources include:
Cox Family Foundation $1,000,000
The Wright Family $100,000
The Toulmin Foundation $100,000
The Turner Foundation $50,000
Gladys Brooks Foundation $50,000
WSU Retirees $25,000
WSU Alumni Association $25,000
WSU Faculty/Staff $25,000
Institute of Museum & Library Services TBD
National Endowment for the Humanities TBD
Battelle Memorial Institute Foundation TBD
Cleveland Foundation TBD
Columbus Foundation TBD
Eaton Charitable Foundation TBD
George Gund Foundation TBD
Knight Foundation TBD
William Bingham Foundation TBD
The Dicke Family TBD
David McCullough TBD
Multiple private individuals
34. How will the requested funds be used? Please check the category that best fits the project. Then, if you have additional information to provide regarding the use of funds, please provide this information with your supporting documentation (see question #52). EX: if this is for construction, please provide information on the proposed building, its purpose, size and location. If this is for operations, please describe if the money will be used for salaries, rent, equipment, services, etc. The more detail provided, the better the committee can understand the value of your project. This is particularly important for projects seeking operations funding.
Construction or Capital
35. Do you have matching funds raised or committed?
yes
36. If yes, please provide additional information.
We have received gifts from individual donors totaling $422,915. These are individuals who are passionate about this project and have made personal commitments to assure the project is successfully completed. Launching a new campaign called Discover Your Story on 10/4/17 with national co-chairs, Amanda Wright Lane and David McCullough, where they hosted 140 guests constituted the formal announcement the project is moving forward. We are actively fundraising which means having conversations with donors, researching and contacting regional and national foundations, and sharing the news with community and service organizations.
An additional match is in the form of Wright State University's purchase of the corporate building being prepared to house the Archives located at 2455 Presidential Drive (former Wright-Patt Credit Union corporate headquarters). The Archives will occupy 30,000 square feet of the building at an estimated price of $200 per square foot which equates to a $6 million match, along with $6.5 million in private gifts. This investment from the university and private donors creates a very favorable match for consideration of our commitment to the project.
37. Do you have a budget with funding details for the project? If so, please send the budget as an attachment under question 52.
Yes
38. By what date will you be ready to spend the funds?
Within the next 6–12 months
39. Are there particular state or federal programs or private grants under which this project would qualify for funding? Please be as specific as possible.
We are evaluating other sources such as the Institute of Museum & Library Services, and the National Endowment for the Humanities to understand our opportunities for investment in the project.
Community Impact and Job Creation
40. What is the community issue or need that your project will address?
The community need to be addressed is described as access, preservation of history, and space for expanding collections. The first issue of access is making Wright State's vast resources within the Archives available to local, regional, national, and global communities. We are making this resource available to school age through doctoral students, to scholars and researchers, authors and filmmakers of all disciplines. The preservation of history mandates protections from temperature, humidity, light, fire, and air quality. It's a priority because we're losing time to save materials that diminish in quality each day. In addition to poor environmental conditions, the collections have substantially outgrown their current space. They are moving from 12,000 SF in 2 buildings to one space with over 30,000 SF. The third need is increased capacity to provide individuals and organizations with the collection, preservation and dissemination of their own unique records through donations.
41. What is the measurement that will be used to determine whether the project was a success?
The measurement of our success will be the number of individuals who will use and benefit from the Center. Our estimates suggest 400,000 will be impacted. Our goal is to make the Archives Center a magnet for those who want to absorb the powerful information available within the 16,000 linear feet of collections and 20,000 volumes. Access to our collections will be in the form of visitors including school children, reference requests, web hits, guests who come for tours and to view exhibits, to attend presentations and events, and who read our blogs. Included in our Archives are the largest Wright Brothers collection in the world, Governor James M. Cox's papers, the Dayton Daily News Archive, the poetry of Paul Laurence Dunbar and many regional and community records. In recent times we have hosted hundreds of visitors most notably actor and film producer Tom Hanks, Pulitzer-Prize winning author and campaign co-chair, David McCullough, and grandson of Charles Lindbergh, Erik Lindbergh.
42. If the project receives funding and is completed, how many DIRECT NEW jobs do you anticipate being CREATED within the next two years?
1-10
43. Please explain how you determined the job creation listed in question 42. One way to support estimated job numbers is to provide examples of similar projects that have created jobs. If you are aware of similar projects, please include details and explain how they relate to your project. This field is limited to 1,000 characters. If you need additional space, please include your information in an attachment, not to exceed 10 pages, which can be uploaded by clicking “yes” on question #52.
Special Collections and Archives is considered to be a highly successful program and an absolute point of pride. There continue to be meaningful opportunities for student assistant work positions, graduate student internships and community volunteers. They perform substantial roles and truly extend the effectiveness of the full-time employees.
44. If the project receives funding and is completed, how many DIRECT EXISTING jobs do you anticipate being RETAINED within the next two years?
11-25
45. Please explain how you determined the job creation listed in question 44. One way to support estimated job numbers is to provide examples of similar projects that have created jobs. If you are aware of similar projects, please include details and explain how they relate to your project. This field is limited to 1,000 characters. If you need additional space, please include your information in an attachment, not to exceed 10 pages, which can be uploaded by clicking “yes” on question #52.
The Archives Department includes 5 Archivists and 4 students. The Digital Initiatives and Repository Services staff of 4 includes Librarians, Scanning Technicians and students. The Archivists specialize in various aspects of the collections. Examples include reference, processing, records management, cataloging, preservation, digital projects, outreach and education, and collection development and management. In the Digital Initiatives and Repository Services area, there are professionals with the responsibility of digitizing and uploading essential materials included in Wright State's Institutional Repository, as well as supporting the Archives by digitizing and placing rich collections in the campus online repository for worldwide access. In this department there are digitization and metadata librarians, as well as digitization specialists. It is anticipated these highly skilled and exceptionally educated professionals will be retained.
46. Using your best guess, over the next 10 years, how many sustained, permanent jobs will the project create and retain if funded and completed? This may include “induced” or “spin-off” jobs.
1-10
47. Please explain how you determined the job creation listed in question 46. One way to support estimated job numbers is to provide examples of similar projects that have created jobs. If you are aware of similar projects, please include details and explain how they relate to your project. This field is limited to 1,000 characters. If you need additional space, please include your information in an attachment, not to exceed 10 pages, which can be uploaded by clicking “yes” on question #52.
Due to the steady growth in collections, there is a need to add additional professional and administrative staff to the Archives team. The archivists manage copyright issues, image use agreements, national and international requests for information from news media, film companies, publishers, authors, academics, teachers and students! The reality is without an eventual infusion of salary and benefit support, it will be challenging for them to keep pace with the continuous growth being experienced. Our opportunities for staff growth may take the form of continually emphasizing the power of private gifts and working to establish endowed funds to support employee salaries. Additionally Special Collections and Archives will be exploring options for revenue generation to supplement state budget funds.
Community Impact and Job Creation Cont.
48. Using your best guess, of the jobs created over the next 10 years, what will the average salary be?
$25,001–$50,000
49. Please explain how you determined the salary amount listed in question 48. This field is limited to 1,000 characters. If you need additional space, please include your information in an attachment, not to exceed 10 pages, which can be uploaded by clicking “yes” on question #52.
The expanded positions considered for new job creation include highly specialized professionals with titles of Archivist, Conservator, Librarian and Quality Control and Digital Project Coordinator. The suggested entry level salary for these positions would be $40,000 - $50,000. Additionally they would require active recruitment to make these positions known within professional circles.
50. In which of the following counties do you estimate a substantial number of jobs will be created if the project is funded and completed?
  • Greene
51. Are you aware of any opposition to the project? If “yes,” please explain.
No
52. Do you have letters of endorsement or other supporting documents for the project? If “yes,” you may attach one PDF file that contains UP TO TEN PAGES of your supporting documents. This document will be posted online along with your completed questionnaire during the public review period. Please DO NOT exceed 10 pages and do not send separate attachments to the Dayton Development Coalition staff. Project sponsors who exceed 10 pages of supporting documents may be asked to re-submit their project.
Yes
Attach endorsement or other supporting documents for the project
Additional Information
53. Should the state consider a state capital budget bill in late 2017 or early 2018, I would like my project to be considered for a special PDAC state capital budget project list. The Coalition reserves the right to remove projects that are ineligible under state guidelines.
Yes
Verify and Finalize your Submission
Confirmation
  • I have reviewed my submission and to the best of my knowledge all of the information entered accurately represent our organization and our project, and I understand my information will be made public.