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Quality of Life
Meadowbrook at Clayton Community Center Phase II
The City of Clayton desires to continue our HVAC improvements at Meadowbrook at Clayton, specifically in the main building. This project is Phase II and follows up Phase I which was completed in the beginning of 2019. This project will allow Clayton to continue making the necessary improvements to an aging building while offering community events to the community at large.
Jack Kuntz, Director of Development, 937-836-3500, Jkuntz@clayton.oh.us
This project is a continuation of extensive renovations Clayton has made at Meadowbrook at Clayton to make this aging building functional again for the regional community. Clayton committed over $172,885 ($100,000 PDAC grant and $72,885 city funds) over the past four years in the aging HVAC system, consisting of 12 HVAC units that are over 30 years old. Using those funds, we've replaced 4 of those units at the beginning of 2019 and consistently repair the other units when they've faltered. Clayton also spent approximately $166,000 over the past three years for other equipment and structural renovations at the building. Due to the aging infrastructure, Clayton secured over $116,000 in funds as a result of an insurance claim due to waterlines bursting in 2017. Those funds were used to do additional renovations to the interior of the building. Finally, there will be a new roof, at the cost of approximately $100,000, put on the entire building by November of 2019 as a result of the Memorial Day tornado. In total, Clayton has undertaken $575,885 of renovations at Meadowbrook at Clayton over the past four years.
Construction or Capital
Clayton received $100,000 from PDAC in 2018 and had previously allocated $21,000 on the same system prior to the award. Phase I of this total project was completed prior to the Phase II application and an additional $72,885 has been spent on the aging HVAC units since the beginning of 2019.
Clayton staﬀ has searched for various grant programs which could possibly supplement the cost of this project but have found nothing this project is eligible for. Clayton also applied for a Lowes Local Municipal Grant for exterior renovations. We were not awarded this grant.
The City of Clayton received Meadowbrook at Clayton via a land donation in 2016. The 171 acre private golf course was immediately opened to the public and we began to take advantage of the aging building by oﬀering community outreach programs to everyone in the Northmont and surrounding communities. Included with this initiative were events such as the Tri-City Anniversary Celebration with Englewood and Union, our annual Easter Egg Hunt, a new and exciting Labor Day Festival and Fireworks, a Costumes and Carvings Event for Halloween and Breakfast with Santa during the Holiday season. These events are all free to the community at large and have proven to be a huge success. In 2018 Clayton offered two new community programs, the "Taste of Northmont" and "Movie in the Park." Both programs were huge successes with the community and are being followed with the Northmont Winter Market which is kicking off in 2019, which will offer free events and activities for children. The availability of the building and it being able to have appropriate heating and cooling functionality is essential for the future success of all of these events. The building needs to be cool during the summer months for our senior and younger generations to escape the heat and warm during the cooler months.
This project will be successful when we're able to appropriately update our entire HVAC system. Phase I was completed at the beginning of 2019 and we hope to have Phase II completed by the beginning of 2021 and finally Phase III by the beginning of 2022. We have worked with Engergy Optimizers on a complete energy audit of the building. The recommended green energy certiﬁed system is projected to have an annual savings of over $13,000. Completing this project ensures Clayton will continue to oﬀer community outreach programs in addition to oﬀering additional lifestyle amenities for our entire community, sometimes close to 1,000 residents per event. The availability of the building is vitally important to continue having the community impact we have been able to oﬀer the past three years. If we're unable to secure funding, the most likely scenario will be Clayton will have to close the building and the community outreach programs will no longer be oﬀered.
Currently there are 4 full time employees and twenty-nine part time employees that work at Meadowbrook at Clayton throughout the year, which is an increase of 5 total employees from 2017. Securing funding for the HVAC renovations will continue to give Clayton opportunities to expand community amenities and outreach services at the location, which will create the need for a small expansion of the full time roster of employees. Evidence of this increase can be observed from the number of employees from last year compared to this year when we increased the number of community and catered events at the location. At the minimum there will be an expected increase in catered events oﬀered at the banquet center portion of the building. The increase in catered events in addition to the continuation and increase in community outreach programs will create additional employment opportunities at Meadowbrook at Clayton over the next 10 years.
The City of Clayton previously received a PDAC grant for Phase I of this project.