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Project Details
Quality of Life
Meadowbrook at Clayton Community Center Phase II
The City of Clayton desires to continue our HVAC improvements at Meadowbrook at Clayton, specifically in the main building. This project is Phase II and follows up Phase I which is currently under way and will be completed by the beginning of 2019. This project will allow Clayton to continue making the necessary improvements to an aging building while offering community events to the community at large.
Organization Details

City of Clayton
6996 Taywood Rd.
ENGLEWOOD, Ohio. 45322
Montgomery

Same
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Government
Organization Contact Details

Richard Rose
City Manager
City of Clayton
937-836-3500

6996 Taywood Rd.
ENGLEWOOD, Ohio. 45322
Montgomery
Jack Kuntz, Director of Development, 937-836-3500, Jkuntz@clayton.oh.us
Location Details
Clayton
Montgomery
Ohio 10th
Financial Details
100000
300000
This project is a continuation of extensive renovations Clayton has made at Meadowbrook at Clayton to make this aging building functional again for the regional community. Clayton committed over $121,000 ($100,000 PDAC grant and $21,000 city funds) over the past three years in the aging HVAC system, consisting of 12 HVAC units that are over 30 years old. Using those funds, we'll have replaced 3-4 of those units by the beginning of 2019. Clayton also spent approximately $166,000 over the past three years for other equipment and structural renovations at the building. Due to the aging infrastructure, Clayton secured over $116,000 in funds as a result of an insurance claim due to waterlines bursting in 2017. Those funds were used to do additional renovations to the interior of the building. In total, Clayton has undertaken $403,000 of renovations at Meadowbrook at Clayton over the past three years.
Construction or Capital
Yes
Clayton received $100,000 from PDAC this past year and already spent $21,000 on the HVAC system prior to the award. Phase I of this total project will be completed prior to beginning Phase II.
No
Immediately
Clayton staff has searched for various grant programs which could possibly supplement the cost of this project but have found nothing this project is eligible for. Clayton also applied for a Lowes Local Municipal Grant for exterior renovations. We were not awarded this grant.
Community Details
The City of Clayton received Meadowbrook at Clayton via a land donation in 2016. The 171 acre private golf course was immediately opened to the public and we began to take advantage of the aging building by offering community outreach programs to everyone in the Northmont community. Included with this initiative were events such as the Tri-City Anniversary Celebration with Englewood and Union, our annual Easter Egg Hunt, a new and exciting Labor Day Festival and Fireworks, a Costumes and Carvings Event for Halloween and Breakfast with Santa during the Holiday season. These events are all free to the community at large and have proven to be a huge success. In 2018 Clayton offered two new community programs, the "Taste of Northmont" and "Movie in the Park." Both programs were huge successes with the community and we're planning even more programming in 2019. The availability of the building and it being able to have appropriate heating and cooling functionality is essential for the future success of all of these events. The building needs to be cool during the summer months for our senior and younger generations to escape the heat and warm during the cooler months.
This project will be successful when we're able to appropriately update our entire HVAC system. Phase I will be completed by the beginning of 2019 and we hope to have Phase II completed by the beginning of 2020 and finally Phase III by the beginning of 2021. We have worked with Engergy Optimizers on a complete energy audit of the building. The recommended green energy certified system is projected to have an annual savings of over $13,000. Completing this project ensures Clayton will continue to offer community outreach programs in addition to offering additional lifestyle amenities for our entire community, sometimes close to 1000 residents per event. The availability of the building is vitally important to continue having the community impact we have been able to offer the past three years. If we're unable to secure funding, the most likely scenario will be Clayton will have to close the building and the community outreach programs will no longer be offered.

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As previously stated, Meadowbrook at Clayton currently has a roster of 4 full time employees and twenty-nine part time employees. If funding is secured for this project, those employees will need to be retained to continue to offer the high level of service currently provided at both the golf course and the building for community events.

Under $25,000
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Montgomery
Additional Details
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No
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Jkuntz@clayton.oh.us
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